> For the complete documentation index, see [llms.txt](https://docs.scribeware.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.scribeware.com/getting-started/the-desktop-calendar.md).

# The Desktop Calendar

The desktop home screen can show your upcoming work as a **calendar** instead of the report list. The calendar shows every scheduled inspection for your team, plus lightweight **services** (jobs with no report, like a radon monitor drop-off) and **block time** (periods when an inspector is unavailable).

<figure><img src="/files/Bklywr5aBpfcyntNzMlO" alt="Cycling through the list, month, week and day views"><figcaption><p>The four home screen views: list, month, week and day</p></figcaption></figure>

## Switching Views

The four buttons on the left side of the home screen toolbar switch between:

* **List** — the classic report list
* **Month** — a month-at-a-glance grid
* **Week** — a seven-day time grid
* **Day** — a single day with a column for each inspector

Next to the view buttons you'll find **back / forward arrows**, a **Today** button, and the current date range. Switching views is instant and nothing is lost when you toggle back to the list.

### Month View

<figure><img src="/files/fgb9Kkzy6PhvoU6ZUy7A" alt="Month view showing inspections, a service and block time"><figcaption><p>Month view — inspections, a service, and block time across a week</p></figcaption></figure>

Each inspection shows its address, time, client name, and a colored chip with the assigned inspector's initials. The icons along the right edge of an event give you appointment status at a glance: a green check when the appointment is confirmed, a **$** until the invoice is paid, and a send arrow until the report is published. The red badge is the report's outstanding review-item count.

### Week View

<figure><img src="/files/Xngctd4yanYhf0ZZFESU" alt="Week view with events laid out on a time grid"><figcaption><p>Week view — events sized by duration on a time grid</p></figcaption></figure>

Events are sized by their duration — an inspection's length comes from the **Duration (hours)** field in the report's Inspection Details. A red line marks the current time.

### Day View

<figure><img src="/files/5ux0RKVQv2rrohArnuSL" alt="Day view with one column per inspector"><figcaption><p>Day view — one column per inspector, plus an Unassigned column</p></figcaption></figure>

The day view gives each inspector their own column, so a multi-inspector company can see who is where for the day. Reports with no assigned inspector appear in the **Unassigned** column.

## Scheduling From the Calendar

Click any empty day or time slot to open the scheduling menu:

<figure><img src="/files/lc2MXzstiPVwS9J4dF2G" alt="Scheduling menu on an empty calendar slot"><figcaption><p>Click an empty slot to schedule right where you clicked</p></figcaption></figure>

* **Create from template…** / **Schedule Report** — starts a new report with the inspection date and time pre-filled from the slot you clicked. In month view the time defaults to 8:00 am; in week and day views the report starts at the time you clicked.
* **Schedule Service** — creates a lightweight calendar item for work that doesn't need a report: a verbal consult, a radon drop-off, a re-key, anything. Give it a title, one or more inspectors, a time range and an optional note.
* **Block Time** — marks an inspector as unavailable. Blocked time renders as a striped hatch on the calendar.

<figure><img src="/files/54kyJBpr6fcLGeRk0kVe" alt="Opening the scheduling menu and the Block Time dialog"><figcaption><p>Blocking out time from the calendar</p></figcaption></figure>

<figure><img src="/files/YXN7LdSjLAVezZkdig9G" alt="The Schedule Service dialog"><figcaption><p>Scheduling a service — no report attached</p></figcaption></figure>

<figure><img src="/files/9f8B2niAtXBCgVas5HAL" alt="The Block Time dialog"><figcaption><p>Blocking time for vacation, appointments, or anything else</p></figcaption></figure>

{% hint style="info" %}
A newly scheduled report appears on the calendar once its appointment is **confirmed** — use the **Confirm appointment** button at the top of the report. You can confirm with or without sending the client a confirmation email.
{% endhint %}

## Working With Events

* **Hover** over any event for a quick summary — address, client, time, and status — without opening anything.
* **Click** an inspection to jump straight into its report.
* **Click** a service or block time to edit it. The edit dialog also has a **Delete** button when you need to remove one.

<figure><img src="/files/CZSh8RMyLn2AbTLwZd5g" alt="Hover popover showing event details"><figcaption><p>Hovering an event shows the details without leaving the calendar</p></figcaption></figure>

## Inspector Colors

Every event is tinted with its inspector's calendar color, so a full week stays readable for multi-inspector teams. Assign each team member a color in **Settings → Team** with the **Calendar Color** picker.

<figure><img src="/files/ZcL9BUkW1CBJlHIK1xnq" alt="Calendar Color picker in Settings, Team"><figcaption><p>Pick a calendar color for each team member in Settings → Team</p></figcaption></figure>

{% hint style="info" %}
Services and block time can be assigned to **multiple inspectors** — handy for team meetings or trainings that take everyone off the schedule at once.
{% endhint %}

## Events from Google Calendar

If you've connected your Google Calendar, your own appointments appear on this calendar too — greyed out and read-only, sitting alongside your inspections so you can see the whole day in one place.

They can't be clicked into or edited from ScribeWare; Google owns them. And they're only as visible as they need to be: you see your own event titles, while teammates see just **Busy**.

{% content-ref url="/pages/kVc7j4HDWm8meKIYeTmq" %}
[Google Calendar](/scheduling-services-and-payments/scheduling-services-and-payments/google-calendar.md)
{% endcontent-ref %}


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