REST API (beta)

The REST API allows you to programmatically create inspection reports in ScribeWare and receive webhook notifications when reports are published. This is a standalone integration that does not require

Setup

1. Go to Settings > Integrations in the ScribeWare desktop app

2. Under the REST API section, click Generate API Key

3. Copy and save your API key securely — you will need it for all API requests

4. Optionally, enter a Webhook URL (must be HTTPS) to receive notifications when reports created via the API are published

Authentication

All API requests must include your API key in the X-API-KEY header:

X-API-KEY: your-api-key-here

You can verify your API key is working by calling the auth endpoint:

curl https://us-central1-scribeware5.cloudfunctions.net/rest/auth \
  -H "X-API-KEY: your-api-key-here"

Response:

{"result": "ok"}

Endpoints

Create a Report

POST /reports/new

Creates a new inspection report in your ScribeWare company account.

Request Body:

Field	Type	Required	Description
clientNames	string or string[]	Yes	Client name(s). Multiple names are joined with commas.
clientEmails	string or string[]	No	Client email(s).
clientPhones	string or string[]	No	Client phone number(s).
inspectionDate	string	Yes	Inspection date in ISO format (e.g., "2025-06-15").
address	string	No	Property address.
invoiceItems	string or string[]	No	Invoice line items in "Description: $Price" format.
yearBuilt	string	No	Year the property was built.
squareFeet	string	No	Square footage of the property.
notes	string	No	Inspector notes.
inspectorEmails	string or string[]	No	Email(s) of inspectors to assign. Must match existing ScribeWare user emails.
restId	string	No	Your external ID for the report. If provided and a report with this restId already exists, it will be updated instead of creating a new one.
fromRestService	string	No	Name of the originating service. Defaults to "REST API". Shown in ScribeWare as the source of the report.
agentName	string	No	Real estate agent name.
agentEmail	string	No	Real estate agent email.
agentPhone	string	No	Real estate agent phone.

Example:

curl -X POST https://us-central1-scribeware5.cloudfunctions.net/rest/reports/new \
  -H "X-API-KEY: your-api-key-here" \
  -H "Content-Type: application/json" \
  -d '{
    "clientNames": ["John Doe", "Jane Doe"],
    "clientEmails": ["[email protected]", "[email protected]"],
    "clientPhones": ["555-1234"],
    "inspectionDate": "2025-06-15",
    "address": "123 Main St, Anytown, USA 12345",
    "invoiceItems": ["Home Inspection: $500.00", "Radon Test: $150.00"],
    "yearBuilt": "2000",
    "squareFeet": "2500",
    "notes": "Access code: 1234",
    "agentName": "Bob Agent",
    "agentEmail": "[email protected]",
    "restId": "your-system-id-123"
  }'

Response:

{
  "result": "ok",
  "id": "rpt_abc123"
}

The report will appear in ScribeWare with a "New from REST API" status badge. Inspectors can then apply a template and complete the inspection as usual.

List Reports

GET /reports

Returns a list of your company's reports, ordered by inspection date (newest first).

Query Parameters:

Parameter	Type	Default	Description
limit	number	20	Maximum number of reports to return.

Example:

curl https://us-central1-scribeware5.cloudfunctions.net/rest/reports?limit=10 \
  -H "X-API-KEY: your-api-key-here"

Response:

[
  {
    "id": "rpt_abc123",
    "address": "123 Main St, Anytown, USA 12345",
    "clientName": "John Doe, Jane Doe",
    "clientEmail": "[email protected], [email protected]",
    "clientPhone": "555-1234",
    "agentName": "Bob Agent",
    "agentEmail": "[email protected]",
    "agentPhone": "",
    "inspectorName": "Inspector Smith",
    "inspectorEmail": "[email protected]",
    "inspectorNotes": "Access code: 1234",
    "inspectionDate": "2025-06-15T00:00:00.000Z",
    "fromRestService": "REST API",
    "restId": "your-system-id-123",
    "publishedUrl": ""
  }
]

Get a Single Report

GET /reports/:reportId

Returns details for a specific report.

Example:

curl https://us-central1-scribeware5.cloudfunctions.net/rest/reports/rpt_abc123 \
  -H "X-API-KEY: your-api-key-here"

The response format is the same as a single item in the list reports response.

Webhook Notifications

When a report that was created via the REST API is published, ScribeWare can send a webhook notification to your server.

Setup

1. In Settings > Integrations > REST API, enter your webhook URL (must be HTTPS)

2. Click Save

How It Works

1. An inspector publishes a report that was originally created via the REST API

2. ScribeWare shows a confirmation dialog asking if the inspector wants to notify the REST API integration

3. If confirmed, ScribeWare sends a POST request to your webhook URL with the full report data

Important: The webhook only fires for reports that were created via the REST API (identified by the fromRestService field). Reports created directly in ScribeWare will not trigger the webhook.

If no webhook URL is configured, reports created via the REST API will be published using the normal email flow — no webhook notification will be sent.

Webhook Payload

The POST body sent to your webhook URL contains the report data:

{
  "id": "rpt_abc123",
  "address": "123 Main St, Anytown, USA 12345",
  "clientName": "John Doe, Jane Doe",
  "clientEmail": "[email protected], [email protected]",
  "clientPhone": "555-1234",
  "agentName": "Bob Agent",
  "agentEmail": "[email protected]",
  "agentPhone": "",
  "inspectorName": "Inspector Smith",
  "inspectorEmail": "[email protected]",
  "inspectorNotes": "Access code: 1234",
  "inspectionDate": "2025-06-15T00:00:00.000Z",
  "fromRestService": "REST API",
  "restId": "your-system-id-123",
  "publishedUrl": "https://reports.getscribeware.com/abc123"
}

Error Handling

If the POST to your webhook URL fails (network error, non-2xx response, etc.), the error is displayed to the inspector in the ScribeWare app. They can retry the publish or skip the webhook notification.

Managing Your API Key

• Generate: Settings > Integrations > REST API > Generate API Key

• Copy: Click the copy icon next to the API key to copy it to your clipboard

• Revoke: Click "Revoke REST API Integration" to delete the API key and webhook URL. This will disable all REST API access. Existing reports created via the API will remain but will no longer trigger webhook notifications on publish.

Error Responses

API errors are returned as JSON with an HTTP status code:

Status	Meaning
400	Bad request — missing or invalid API key
404	Report not found
500	Internal server error

{
  "error": "Api key not found!"
}

Rate Limits

There are currently no explicit rate limits on the REST API. Please be reasonable with your request volume.