> For the complete documentation index, see [llms.txt](https://docs.scribeware.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.scribeware.com/into-the-weeds/configuring-pdf-form-fills-in-scribeware/filling-your-pdf-form-with-commonly-used-information.md).

# Filling your PDF form with commonly used information

Common information, such as **Company/Inspector information** and **Client and report information (**Inspector name, Client Name, address, etc) is configured under Settings->PDF Forms:

* **PDF field** contains the name of the Database Field Name determined [previously](/into-the-weeds/configuring-pdf-form-fills-in-scribeware/uncover-your-pdfs-database-field-names.md)
* **Fill with** is a drop down with the common variables you can fill from from ScribeWare 
* **Notes** is for your internal use only and does not have an impact on the form filling. 

You can add additional mappings at the bottom of the list.   Filling in a row automatically adds the next one.

For example, in our Florida Wind Mitigation form from earlier, the following would fill the Owner Information form field with the Client Name from from the report:

<figure><img src="/files/QwoVDQQwvjJVIMIMzPTE" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
If you have a report open with the PDF form added, the PDF Field will auto-complete with the various Database Field Names in that form
{% endhint %}

### Signatures and Initials

The "Fill with" drop down contains options to fill with the "Inspector's Initials" and "Inspector's Signature".   These can be configured in ScribeWare, under settings->profile. &#x20;

{% hint style="info" %}
**The PDF Form must have any field that's filled with an image as a Text Box!**  This includes Signatures and Initials.  ScribeWare will attempt to fill the size of the text box with the image of the signature.&#x20;
{% endhint %}

### Image with Caption

One other special case in the "Fill with" drop down is the "Image with Caption" option.   When configured, you can add the image to your report and give it the caption you specify, and it will automatically inserted into the corresponding text field.  &#x20;

This can be useful for form images, such as floor plans and wiring diagrams.

&#x20;


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://docs.scribeware.com/into-the-weeds/configuring-pdf-form-fills-in-scribeware/filling-your-pdf-form-with-commonly-used-information.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.